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.MT0 .MB0 PPPPPP CCCCCC PPPPPP M M P P C P P MM MM P P C P P M M M M P P C P P M M M PPPPPP C PPPPPP M M M P C P M M P C P M M P C P M M P CCCCCC P M M PERSONAL COMPUTER PROJECT MANAGEMENT PREPARED BY: Len Shepard 444 North 3rd Street, Suite 201 Sacramento, CA 95814 (916) 446-1615 November 21, 1984 è TABLE OF CONTENTS Page I. INTRODUCTION A. PREPARATION 1. The Node Network 1 2. The Input Worksheet 1 B. ENTERING THE BASE FILE 2 C. SYSTEM GENERATED FILES 2 D. CHANGING THE INPUT FILE 2 II. SAMPLE SESSION RUNNING PCPM 3 A. Creation of Sample File 4 1 - INFORMATION 4 2 - ENTER/CHANGE SUBCONTRACTOR/COMMENT FILE 5 3 - ENTER/CHANGE INPUT FILE 7 Change Project Title 7 Input/Add Activities 9 Delete Activities 10 Change Activity Data 12 Change Time Period Units 14 Change Start Date 15 Inspect Input File 16 Check Node Connections 18 Sort and File Input 19 Filing Changes 20 4 - CREATE/CHANGE HOLIDAYS 22 5 - PERFORM CRITICAL PATH ANALYSIS 24 6 - PERFORM CASH FLOW ANALYSIS 25 7 - PRODUCE BAR CHARTS 26 8 - SORT OUTPUT 28 9 - EXTRACT OUTPUT BY SUBCONTRACTOR 30 è Page ____ 10 - CHECK NODE NUMBERS 31 11 - PRECEDENCE OR SUCCEEDENCE DISPLAY 32 12 - CONVERT WORKING DAYS TO PROJECT DAYS 33 13 - GENERATE CURRENT COST REPORT 34 14 - CHANGE ALL NODE NUMBERS 35 15 - CONSOLIDATE UPDATE FILES TO INPUT FILES 36 EXITING PCPM 37 III. SYSTEM ERRORS 38 IV. OUTPUT A. Primary 39 B. Cash Flow Analysis 39 C. Barchart 39 D. Current Cost Report 39 E. Preceeder or Succeeder Display 39 V. APPENDIX A. Sample Input Form 40 è PC PROJECT MANAGEMENT 1 USER'S MANUAL I. INTRODUCTION PCPM is a system of interactive programs for project management using the critical path method. The system is designed to handle all necessary functions internally or allow the more sophisticated user to build and modify files on his/her own by making use of system editing software. PCPM is menu-driven, that is, a menu of available options is displayed to the terminal for the user to choose the desired option. When that particular function has been completed, PCPM will again display the menu. A. PREPARATION 1. The_Node_Network To use PCPM the user must first have constructed a node network representation of the project. Each activity must have a description of up to 30 characters, a duration (time), and node numbers. The node network numbering must be performed in a specific fashion. Each node is assigned an integer number from 1 to 1000 and nodes are numbered in ascending order with the first node having the lowest number and the last node having the highest number. The "from" node for each activity must be less than (and not equal to) the "to" node for that activity. Note that not all numbers between the start and finish have to be used; in fact, spacing should be maintained to allow for future schedule changes. 2. The_Input_Worksheet Before input at the terminal is attempted, it is helpful to make an input worksheet. Enter the information from the node network. (See samples in the appendix). Optional entries for each activity are the report finish date, percent complete, subcontractor name/code or other comment, and activity cost. Any report finish date entered must be "legal". To be legal a date can not fall on a weekend or holiday when working days is the unit of time being used. Also, a legal date can not be prior to the start date of the project. PCPM may be run using any unit of time the user specifies. It is, however, up to the user to maintain consistency of input. Examples of possibilites are: Working days (does include weekends but not holidays). Calendar days (does not include holidays). è PC PROJECT MANAGEMENT 2 USER'S MANUAL Weeks (activity duration must be converted by the user - e.g., 10 days duration should be entered as 2). B. ENTERING_THE_BASE_FILE Using PCPM, a sample input file such as that on pages 4-5 can be created. Other functions, including creation of a holiday file, critical path and cash flow analyses, and sorting output are also performed by using PCPM. The user is guided interactively through each option of the menu. After each option is complete, the system returns to the menu. C. SYSTEM_GENERATED_FILES Accessory files to the input file are created by the system based upon the input file. It is, therefore, important that this file be accurately entered. In general, the existence of system created files can be ignored by the user. They are merely cogs in the machinery that allows PCPM to run. The following information is included to satisfy the more curious users. As options of the Main Menu are performed, the system creates accessory files. These accessory files are described with the base file name and a three letter extension. For example, when utilizing OPTION 4 - CREATE/CHANGE HOLIDAYS, the system creates (automatically) a file denoted by BASEFILENAME.HOL. Here are some of the system created files for example file "LLP": LLP.CFA - output file for cash flow analysis LLP.CPM - input file for option 5 (main file) LLP.CST - output file for current cost report LLP.DAY - file of working vs. project days from Option 12 LLP.HOL - file of holidays created by Option 3 LLP.LGS - file of data for sorts used by Options 6,7,8, & 9 LLP.PRE - output file containing predecessor printout LLP.SRT - sorted output file created by option 8 LLP.SUC - output file containing successor printout LLP.UPD - updated input file created by Option 5 D. CHANGING_THE_INPUT_FILE Changing the input file is easily done by changing node connections, durations, and/or adding report finish dates. Once the modifications to the input file are made, rerun Option 5. The system will quickly calculate the new durations, critical path, and completion times. è PC PROJECT MANAGEMENT 3 USER'S MANUAL II. SAMPLE SESSION RUNNING PCPM The following is a sample of what the completed input file, called LLP, looks like. P&L CONSTRUCTION PROJECT 1,MOBILIZATION,500,510,2,1,0,0,0,1,0 2,GRADE & CLEAR SITE,510,520,5,4,0,0,0,2,0 3,REBAR PIERS,520,530,5,9,0,0,0,3,0 4,POUR PIERS,530,550,5,0,0,0,0,4,0 5,EXCAVATE FOUNDATIONS,550,560,8,8,0,0,0,5,0 6,REBAR FOUNDATIONS,560,570,5,5,0,0,0,6,0 7,ANCHOR BOLTS,570,580,2,2,0,0,0,7,0 8,POUR & CURE FOUNDATIONS,580,585,5,5,0,0,0,8,0 9,STRUCTURAL STEEL,585,587,10,10,0,0,0,9,0 10,DECK FILL CONC.,590,600,15,15,0,0,0,10,0 11,WELD STRUCTURAL,587,595,20,20,0,0,0,11,0 12,FIRE PROOFING,620,625,5,5,0,0,0,12,0 13,PRECAST PANELS,625,650,20,20,0,0,0,13,0 14,P.M. FRAMES,600,790,2,2,0,0,0,14,0 15,WALL FRAMING,600,790,20,20,0,0,0,15,0 16,SHEET METAL DUCTWORK,600,955,40,40,0,0,0,16,0 17,ELEC. RGH. IN,620,640,10,10,0,0,0,17,0 18,MAIN ELEC PANEL,640,790,10,10,0,0,0,18,0 19,PLUMING RGH IN,620,630,5,5,0,0,0,19,0 20,POUR S.O.G.,630,790,8,8,0,0,0,20,0 21,STAIRCASES,585,590,25,25,0,0,0,21,0 22,PLUMB. TOP OUT,630,890,10,10,0,0,0,22,0 23,ELEC. PULL WIRE & POWER,640,760,10,10,0,0,0,23,0 24,ELEC. FIXTURES/SWITCHES/PLUGS,760,960,5,5,0,0,0,24,0 25,STAIR FILL,597,710,10,10,0,0,0,25,0 26,INSULATION,790,800,2,2,0,0,0,1,0 27,DRYWALL,800,810,10,10,0,0,0,27,0 28,CERAMIC TILE,810,850,20,20,0,0,0,28,0 29,PAINT INTERIOR,810,860,10,10,0,0,0,29,0 30,DUMMY,860,870,0,0,0,0,0,30,0 31,STAIN DOORS,870,920,5,5,0,0,0,31,0 32,FINISH HARDWARE,920,960,5,5,0,0,0,32,0 33,METAL SIDING,650,890,2,2,0,0,0,33,0 34,ACCESS LADDER,950,960,1,1,0,0,0,34,0 35,REGISTERS & GRILLS,955,957,5,5,0,0,0,35,0 36,BALANCE H.V.A.C.,957,960,2,2,0,0,0,36,0 37,TOILET FIXTURES,850,910,5,5,0,0,0,37,0 38,TOILET PARTITIONS,910,940,2,2,0,0,0,38,0 39,PAINT STAIRS,710,960,3,3,0,0,0,39,0 40,CURBS & SIDEWALKS,650,960,5,5,0,0,0,40,0 41,FINAL CLEAN UP,960,970,2,2,0,0,0,41,0 42,DUMMY,600,620,0,0,0,0,0,42,0 43,ROOF HATCH,890,950,1,1,0,0,0,43,0 44,DUMMY,587,590,10,10,0,0,0,44,0 45,METAL DECK WELD,587,597,25,25,0,0,0,45,0 46,DUMMY,810,955,0,0,0,0,0,46,0 47,DUMMY,595,597,5,5,0,0,0,47,0 48,TOILET ACCESSORIES 0,940,960,2,2,0,0,0,48,0 è PC PROJECT MANAGEMENT 4 USER'S MANUAL A. CREATION_OF_THE_INPUT_FILE_"LLP" The following is an actual session which you can duplicate on your computer. User responses are underlined. Remember to use UPPER CASE responses only. Comments and explanations are indicated by "/*". OPTION_1_-_INFORMATION A> PCPM Copyright information shows on the screen. Press the space bar to continue running PCPM. MENU OF PCPM PROGRAMS EXIT PCPM SYSTEM - 0 INFORMATION - 1 ENTER/CHANGE SUBCONTRACTOR/COMMENT FILE - 2 ENTER/CHANGE INPUT FILE - 3 ENTER/CHANGE HOLIDAYS - 4 PERFORM CRITICAL PATH ANALYSIS - 5 PERFORM CASH FLOW ANALYSIS - 6 PRODUCE BAR CHARTS - 7 SORT OUTPUT - 8 EXTRACT OUTPUT BY SUBCONTRACTOR - 9 CHECK NODE NUMBERS - 10 GET PRECEDENCE OR SUCCEEDENCE DISPLAY - 11 CONVERT WORKING DAYS TO PROJECT DAYS - 12 GENERATE CURRENT COST REPORT - 13 CHANGE ALL NODE NUMBERS - 14 CONSOLIDATE UPDATE FILES TO INPUT FILES - 15 CHOOSE THE ACTION BY ENTERING THE CORRECT INTEGER _1_ INFORMATION ON THE PCPM SYSTEM PCPM is a menu driven Critical Path Method. Several utilities make this system a valuable tool for project management. Input can be done interactively in PCPM or be edited outside the PCPM system using EDLIN (IBM) or EDCOL (P&L). Using PCPM, you are guided interactively through each menu option. As each function is completed the screen returns to the main menu. Information and messages from the system are displayed in CAPS surrounded by "****". User responses should be made in UPPER CASE LETTERS only. Answers to prompts are provided in paranthesis, like (Y/N). The first answer (Y) is the default (<CR> key) answer. For detailed information refer to the PCPM USERS MANUAL. If further assistance is needed, call (916) 446-1613. Hit ENTER when you are ready to return to the main menu. <CR> è PC PROJECT MANAGEMENT 5 USER'S MANUAL OPTION_2_-_ENTER/CHANGE_SUBCONTRACTOR/COMMENT_FILE MENU OF PCPM PROGRAMS EXIT PCPM SYSTEM - 0 INFORMATION - 1 ENTER/CHANGE SUBCONTRACTOR/COMMENT FILE - 2 ENTER/CHANGE INPUT FILE - 3 ENTER/CHANGE HOLIDAYS - 4 PERFORM CRITICAL PATH ANALYSIS - 5 PERFORM CASH FLOW ANALYSIS - 6 PRODUCE BAR CHARTS - 7 SORT OUTPUT - 8 EXTRACT OUTPUT BY SUBCONTRACTOR - 9 CHECK NODE NUMBERS - 10 GET PRECEDENCE OR SUCCEEDENCE DISPLAY - 11 CONVERT WORKING DAYS TO PROJECT DAYS - 12 GENERATE CURRENT COST REPORT - 13 CHANGE ALL NODE NUMBERS - 14 CONSOLIDATE UPDATE FILES TO INPUT FILES - 15 CHOOSE THE ACTION BY ENTERING THE CORRECT INTEGER 2 Enter the name of the input file [.CPM] ? LLP Project: P&L CONSTRUCTION File: LLP.CPM Time Period Units: WORKING DAYS Sub. Codes: 48 Start Date: 070183 SUBCONTRACTOR/COMMENT CODES Add, Change, Delete 1 WILSON 17 MACFORD 33 KRENCHIK or Quit (A/C/D/Q) ? D 2 JONES 18 MCCALL 34 LEACH 3 MILLER 19 TRAMMEL 35 FREEHAN Enter Code number 4 ARCHS 20 WHITE 36 TRESH or 0 to exit ? 24 5 LEMON 21 CABELL 37 WERST 6 BUGMAN 22 BROOK 38 LOLICH Enter Code number 7 SHECK 23 GIBSON 39 BUNNING or 0 to exit ? 0 8 WILLIS 24 GENET 40 MCLAIN 9 MEAD 25 KALINE 41 NORTHRUP 10 KNOUS 26 WILSON 42 STANLEY 11 HOM 27 PARR 43 OYLER 12 HEDIN 28 MORRIS 44 CASH 13 ROBER 29 BEREN 45 WOCKFUSS 14 MAST 30 WILCOX 46 GRUBB 15 JONEY 31 LOPEZ 47 COBB 16 FURRER 32 BAIR 48 GRENBERG è PC PROJECT MANAGEMENT 6 USER'S MANUAL Project: P&L CONSTRUCTION File: LLP.CPM Time Period Units: WORKING DAYS Sub. Codes: 48 Start Date: 070183 SUBCONTRACTOR/COMMENT CODES Add, Change, Delete 1 WILSON 17 MACFORD 33 KRENCHIK or Quit (A/C/D/Q) ? C 2 JONES 18 MCCALL 34 LEACH 3 MILLER 19 TRAMMEL 35 FREEHAN Enter Code number 4 ARCHS 20 WHITE 36 TRESH or 0 to exit ? 8 5 LEMON 21 CABELL 37 WERST 6 BUGMAN 22 BROOK 38 LOLICH Enter New Name/Comment 7 SHECK 23 GIBSON 39 BUNNING WILLS 8 WILLIS 24 40 MCLAIN 9 MEAD 25 KALINE 41 NORTHRUP Enter Code number 10 KNOUS 26 WILSON 42 STANLEY or 0 to exit ? 0 11 HOM 27 PARR 43 OYLER 12 HEDIN 28 MORRIS 44 CASH 13 ROBER 29 BEREN 45 WOCKFUSS 14 MAST 30 WILCOX 46 GRUBB 15 JONEY 31 LOPEZ 47 COBB 16 FURRER 32 BAIR 48 GRENBERG Project: P&L CONSTRUCTION File: LLP.CPM Time Period Units: WORKING DAYS Sub. Codes: 48 Start Date: 070183 SUBCONTRACTOR/COMMENT CODES Add, Change, Delete 1 WILSON 17 MACFORD 33 KRENCHIK or Quit (A/C/D/Q) ? Q 2 JONES 18 MCCALL 34 LEACH 3 MILLER 19 TRAMMEL 35 FREEHAN File Changes or Quit 4 ARCHS 20 WHITE 36 TRESH (F/Q) F 5 LEMON 21 CABELL 37 WERST 6 BUGMAN 22 BROOK 38 LOLICH 7 SHECK 23 GIBSON 39 BUNNING 8 WILLS 24 40 MCLAIN 9 MEAD 25 KALINE 41 NORTHRUP 10 KNOUS 26 WILSON 42 STANLEY 11 HOM 27 PARR 43 OYLER 12 HEDIN 28 MORRIS 44 CASH 13 ROBER 29 BEREN 45 WOCKFUSS 14 MAST 30 WILCOX 46 GRUBB 15 JONEY 31 LOPEZ 47 COBB 16 FURRER 32 BAIR 48 GRENBERG è PC PROJECT MANAGEMENT 7 USER'S MANUAL OPTION_3_-_ENTER/CHANGE_INPUT MENU OF PCPM PROGRAMS EXIT PCPM SYSTEM - 0 INFORMATION - 1 ENTER/CHANGE SUBCONTRACTOR/COMMENT FILE - 2 ENTER/CHANGE INPUT FILE - 3 ENTER/CHANGE HOLIDAYS - 4 PERFORM CRITICAL PATH ANALYSIS - 5 PERFORM CASH FLOW ANALYSIS - 6 PRODUCE BAR CHARTS - 7 SORT OUTPUT - 8 EXTRACT OUTPUT BY SUBCONTRACTOR - 9 CHECK NODE NUMBERS - 10 GET PRECEDENCE OR SUCCEEDENCE DISPLAY - 11 CONVERT WORKING DAYS TO PROJECT DAYS - 12 GENERATE CURRENT COST REPORT - 13 CHANGE ALL NODE NUMBERS - 14 CONSOLIDATE UPDATE FILES TO INPUT FILES - 15 CHOOSE THE ACTION BY ENTERING THE CORRECT INTEGER 3 Enter the name of the input file [.CPM] ? LLP 10 20 30 40 **** INPUT FILE READ **** INPUT_OPTION_1_-_CHANGE_TITLE Project: P&L CONSTRUCTION File: LLP.CPM Time Period Units: WORKING DAYS Activities: 48 Start Date: 070183 INPUT MODIFICATION MENU EXIT MODIFICATION - 0 CHANGE TITLE - 1 INPUT/ADD ACTIVITES - 2 DELETE ACTIVITIES - 3 CHANGE ACTIVITY DATA - 4 CHANGE TIME PERIOD UNITS - 5 CHANGE START DATE - 6 INSPECT INPUT - 7 CHECK NODE CONNECTIONS - 8 SORT AND FILE INPUT - 9 FILE CHANGES -10 Enter number of the modification desired 1 **** PRESENT TITLE IS P&L CONSTRUCTION ENTER NEW TITLE ? P&L_CONSTRUCTION_PROJECT è PC PROJECT MANAGEMENT 8 USER'S MANUAL Project: P&L CONSTRUCTION PROJECT File: LLP.CPM Time Period Units: WORKING DAYS Activities: 48 Start Date: 070183 INPUT MODIFICATION MENU EXIT MODIFICATION - 0 CHANGE TITLE - 1 INPUT/ADD ACTIVITIES - 2 DELETE ACTIVITIES - 3 CHANGE ACTIVITY DATA - 4 CHANGE TIME PERIOD UNITS - 5 CHANGE START DATE - 6 INSPECT INPUT - 7 CHECK NODE CONNECTIONS - 8 SORT AND FILE INPUT - 9 FILE CHANGES -10 **** BE SURE TO FILE ANY CHANGES IF YOU WANT THEM **** /* This message appears as a reminder to file the changes you've just made before exiting the modification menu. It is not necessary to file changes after each menu option--only before returning to the Main Menu. è PC PROJECT MANAGEMENT 9 USER'S MANUAL INPUT_OPTION_2_-_INPUT/ADD_ACTIVITIES Project: P&L CONSTRUCTION PROJECT File: LLP.CPM Time Period Units: WORKING DAYS Activities: 48 Start Date: 070183 INPUT MODIFICATION MENU EXIT MODIFICATION - 0 CHANGE TITLE - 1 INPUT/ADD ACTIVITIES - 2 DELETE ACTIVITIES - 3 CHANGE ACTIVITY DATA - 4 CHANGE TIME PERIOD UNITS - 5 CHANGE START DATE - 6 INSPECT INPUT - 7 CHECK NODE CONNECTIONS - 8 SORT AND FILE INPUT - 9 FILE CHANGES -10 Enter number of the modification desired 2 Project: P&L CONSTRUCTION PROJECT File: LLP.CPM Time Period Units: WORKING DAYS Activities: 48 Start Date: 070183 SUBCONTRACTOR/COMMENT CODES **** ACTIVITY 49 **** 1 WILSON 17 MACFORD 33 KRENCHIK Enter Description 2 JONES 18 MCCALL 34 LEACH ? ADDITION 3 MILLER 19 TRAMMEL 35 FREEHAN Enter FROM node ? 180 4 ARCHS 20 WHITE 36 TRESH Enter TO node ? 190 5 LEMON 21 CABELL 37 WERST Enter Estimated Time ? 4 6 BUGMAN 22 BROOK 38 LOLICH Enter finish date (MMDDYY) ? 0 7 SHECK 23 GIBSON 39 BUNNING Enter percent complete (###) ? 0 8 WILLS 24 40 MCLAIN Enter Subcontractor/Comment code ? 7 9 MEAD 25 KALINE 41 NORTHRUP Enter activity cost ($) ? 0 10 KNOUS 26 WILSON 42 STANLEY 11 HOM 27 PARR 43 OYLER Enter more activities (Y/N) ? N 12 HEDIN 28 MORRIS 44 CASH 13 ROBER 29 BEREN 45 WOCKFUSS 14 MAST 30 WILCOX 46 GRUBB 15 JONEY 31 LOPEZ 47 COBB 16 FURRER 32 BAIR 48 GRENBERG è PC PROJECT MANAGEMENT 10 USER'S MANUAL INPUT_OPTION_3_-_DELETE_ACTIVITIES Project: P&L CONSTRUCTION PROJECT File: LLP.CPM Time Period Units: WORKING DAYS Activities: 49 Start Date: 070183 INPUT MODIFICATION MENU EXIT MODIFICATION - 0 CHANGE TITLE - 1 INPUT/ADD ACTIVITIES - 2 DELETE ACTIVITIES - 3 CHANGE ACTIVITY DATA - 4 CHANGE TIME PERIOD UNITS - 5 CHANGE START DATE - 6 INSPECT INPUT - 7 CHECK NODE CONNECTIONS - 8 SORT AND FILE INPUT - 9 FILE CHANGES -10 **** BE SURE TO FILE ANY CHANGES IF YOU WANT THEM **** Enter number of the modification desired 3 **** WHEN DELETING, START WITH THE LAST ACTIVITY FIRST FOR BEST RESULTS **** **** WHEN CHANGING INPUT, REFER TO THE ACTIVITY POSITION WHICH IS DISPLAYED IN THE INPUT INSPECTION ROUTINE **** Inspect the activity file (Y/N/#) /* Y If a "Y" response is given, the activity file is displayed, beginning with Activity Position #1. /* N If a "N" response is given, the system asks "Enter number of activity to change" (input the Activity Position Number you wish to modify.) /* # Responding with an activity position number will produce the inspection file, beginning with that number. Inspect the activity file (Y/N/#) 40 è PC PROJECT MANAGEMENT 11 USER'S MANUAL ACT FROM TO ACT EST REPORT % SUB NAME ACT POS _DESCRIPTION NODE NODE TIME TIME FINISH DUN COMMENT COST 40 CURBS & SID 650 960 5 5 0 0 MCCLAIN $0 41 FINAL CLEAN 960 970 2 2 0 0 NORTHRUP $0 42 DUMMY 600 620 0 0 0 0 STANLEY $0 43 ROOF HATCH 890 950 1 1 0 0 OYLER $0 44 DUMMY 587 590 10 10 0 0 CASH $0 45 METAL DECK 587 597 25 25 0 0 WOCKFUSS $0 46 DUMMY 810 955 0 0 0 0 GRUBB $0 47 DUMMY 595 597 5 5 0 0 COBB $0 48 TOILET ACC 940 960 2 2 0 0 GRENBERG $0 49 ADDITION 180 190 4 4 0 0 SHECK $0 Press ENTER to continue <CR> Enter position number of the activity to delete - 0 to exit ? 49 Enter position number of the activity to delete - 0 to exit ? 0 è PC PROJECT MANAGEMENT 12 USER'S MANUAL INPUT_OPTION_4_-_CHANGE_ACTIVITY_DATA Project: P&L CONSTRUCTION PROJECT File: LLP.CPM Time Period Units: WORKING DAYS Activities: 48 Start Date: 070183 INPUT MODIFICATION MENU EXIT MODIFICATION - 0 CHANGE TITLE - 1 INPUT/ADD ACTIVITIES - 2 DELETE ACTIVITIES - 3 CHANGE ACTIVITY DATA - 4 CHANGE TIME PERIOD UNITS - 5 CHANGE START DATE - 6 INSPECT INPUT - 7 CHECK NODE CONNECTIONS - 8 FILE CHANGES - 9 **** BE SURE TO FILE ANY CHANGES IF YOU WANT THEM **** Enter number of the modification desired _4_ Inspect the activity file (Y/N/#) 20 ACT FROM TO ACT EST REPORT % SUB NAME ACT POS _DESCRIPTION NODE NODE TIME TIME FINISH DUN COMMENT COST 20 POUR S.O.G. 630 790 8 8 0 0 WHITE $0 21 STAIRCASES 585 590 25 25 0 0 CABELL $0 22 PLUB. TOP O 630 890 10 10 0 0 BROOK $0 23 ELEC. PULL 640 760 10 10 0 0 GIBSON $0 24 ELEC. FIXTU 760 960 5 5 0 0 GENERAL $0 25 STAIR FILL 597 710 10 10 0 0 KALINE $0 26 INSULATION 790 800 2 2 0 0 WILSON $0 27 DRYWALL 800 810 10 10 0 0 PARR $0 28 CERAMIC TIL 810 850 20 20 0 0 MORRIS $0 29 PAINT INTER 810 860 10 10 0 0 BEREN $0 30 DUMMY 860 870 0 0 0 0 WILCOX $0 31 STAIN DOORS 870 920 5 5 0 0 LOPEZ $0 32 FINISH HARD 920 960 5 5 0 0 BAIR $0 33 METAL SIDIN 650 890 2 2 0 0 KRENCHIK $0 34 ACCESS LADD 950 960 1 1 0 0 LEACH $0 35 REGISTERS & 955 957 5 5 0 0 FREEHAN $0 36 BALANCE H.V 957 960 2 2 0 0 TRESH $0 37 TOILET FIXT 850 910 5 5 0 0 WERST $0 Press ENTER to continue, or Q to quit <CR> è PC PROJECT MANAGEMENT 13 USER'S MANUAL ACT FROM TO ACT EST REPORT % SUB NAME ACT POS _DESCRIPTION NODE NODE TIME TIME FINISH DUN COMMENT COST 38 TOILET PART 910 940 2 2 0 0 LOLICH $0 39 PAINT STAIR 710 960 3 3 0 0 BUNNING $0 40 CURBS & SID 650 960 5 5 0 0 MCCLAIN $0 41 FINAL CLEAN 960 970 2 2 0 0 NORTHRUP $0 42 DUMMY 600 620 0 0 0 0 STANLEY $0 43 ROOF HATCH 890 950 1 1 0 0 OYLER $0 44 DUMMY 587 590 10 10 0 0 CASH $0 45 METAL DECK 587 597 25 25 0 0 WOCKFUSS $0 46 DUMMY 810 955 0 0 0 0 GRUBB $0 47 DUMMY 595 597 5 5 0 0 COBB $0 48 TOILET ACC 940 960 2 2 0 0 GRENBERG $0 Press ENTER to continue <CR> Enter pointer to activity to change 27 DRYWALL 800 810 10 10 0 0 PARR 0 Change DESC,FROM NODE,TO NODE,TIME,FINDAT,%,SUB CODE,COST,QUIT Enter ( D , FN , TN , T , F ,%, S , C , or Q) TN Enter the new TO node _870_ _____ DRYWALL 810 870 10 10 0 0 PARR 0 Change DESC,FROM NODE,TO NODE,TIME,FINDAT,%,SUB CODE,COST,QUIT Enter ( D , FN , TN , T , F ,%, S , C , or Q) S Enter subcode number ? 10 DRYWALL 810 870 10 10 0 0 KNOUS 0 Change More Activities (Y/N/#) N è PC PROJECT MANAGEMENT 14 USER'S MANUAL INPUT_OPTION_5_-_CHANGE_TIME_PERIOD_UNITS Project: P&L CONSTRUCTION PROJECT File: LLP.CPM Time Period Units: WORKING DAYS Activities: 48 Start Date: 070183 INPUT MODIFICATION MENU EXIT MODIFICATION - 0 CHANGE TITLE - 1 INPUT/ADD ACTIVITIES - 2 DELETE ACTIVITIES - 3 CHANGE ACTIVITY DATA - 4 CHANGE TIME PERIOD UNITS - 5 CHANGE START DATE - 6 INSPECT INPUT - 7 CHECK NODE CONNECTIONS - 8 SORT AND FILE INPUT - 9 FILE CHANGES -10 **** BE SURE TO FILE ANY CHANGES IF YOU WANT THEM **** Enter number of the modification desired _5_ **** PRESENT TIME UNITS ARE WORKING DAYS **** Enter new time units CALENDAR_DAYS **** PCPM WILL OMIT HOLIDAYS BUT NOT WEEKENDS **** è PC PROJECT MANAGEMENT 15 USER'S MANUAL INPUT_OPTION_6_-_CHANGE_START_DATE Project: P&L CONSTRUCTION PROJECT File: LLP.CPM Time Period Units: CALENDAR DAYS Activities: 48 Start Date: 070183 INPUT MODIFICATION MENU EXIT MODIFICATION - 0 CHANGE TITLE - 1 INPUT ADD ACTIVITIES - 2 DELETE ACTIVITIES - 3 CHANGE ACTIVITY DATA - 4 CHANGE TIME PERIOD UNITS - 5 CHANGE START DATE - 6 INSPECT INPUT - 7 CHECK NODE CONNECTIONS - 8 SORT AND FILE INPUT - 9 FILE CHANGES -10 **** BE SURE TO FILE ANY CHANGES IF YOU WANT THEM **** Enter number of the modification desired _6_ **** PRESENT START DATE IS 070183 **** Enter new start date in MMDDYY format ? 10483 /*10483 would be January 4, 1983 è PC PROJECT MANAGEMENT 16 USER'S MANUAL INPUT_OPTION_7_-_INSPECT_INPUT Project: P&L CONSTRUCTION PROJECT File: LLP.CPM Time Period Units: CALENDAR DAYS Activities: 48 Start Date: 10483 INPUT MODIFICATION MENU EXIT MODIFICATION - 0 CHANGE TITLE - 1 INPUT/ADD ACTIVITIES - 2 DELETE ACTIVITIES - 3 CHANGE ACTIVITY DATA - 4 CHANGE TIME PERIOD UNITS - 5 CHANGE START DATE - 6 INSPECT INPUT - 7 CHECK NODE CONNECTIONS - 8 SORT AND FILE INPUT - 9 FILE CHANGES -10 Enter number of the modification desired 7 PROJECT TITLE : P&L CONSTRUCTION PROJECT TIME UNITS : CALENDAR START DATE : 010483 Press ENTER to continue, or Q to quit <CR> ACT FROM TO ACT EST REPORT % SUB NAME ACT POS _DESCRIPTION NODE NODE TIME TIME FINISH DUN COMMENT COST 1 MOBILIZATION 500 510 2 2 0 0 WILSON $0 2 GRADE & CLEA 510 520 5 5 0 0 JONES $0 3 REBAR PIERS 520 530 5 5 0 0 MILLER $0 4 POUR PIERS 530 550 5 5 0 0 ARCHS $0 5 EXCAVATE FO 550 560 8 8 0 0 LEMON $0 6 REBAR FOUND 560 570 5 5 0 0 BUGMAN $0 7 ANCHOR BOLT 570 580 2 2 0 0 SHECK $0 8 POUR & CURE 580 585 5 5 0 0 WILLIS $0 9 STRUCTURAL 585 587 10 10 0 0 MEAD $0 10 DECK FILL C 590 600 15 15 0 0 KNOUS $0 11 WELD STRUCT 587 595 20 20 0 0 HOM $0 12 FIRE PROOFI 620 625 5 5 0 0 HEDIN $0 13 PRECAST PAN 625 650 20 20 0 0 ROBER $0 14 P.M. FRAMES 600 790 2 2 0 0 MAST $0 15 WALL FRAMIN 600 790 20 20 0 0 JONEY $0 16 SHEET METAL 600 955 40 40 0 0 FURRER $0 17 ELEC. RGH. 620 640 10 10 0 0 MACFORD $0 18 MAIN ELEC 640 790 10 10 0 0 MCCALL $0 19 PLUMBING RG 620 630 5 5 0 0 TRAMMEL $0 Press ENTER to continue, or Q to quit <CR> è PC PROJECT MANAGEMENT 17 USER'S MANUAL ACT FROM TO ACT EST REPORT % SUB NAME ACT POS _DESCRIPTION NODE NODE TIME TIME FINISH DUN COMMENT COST 20 POUR S.O.G. 630 790 8 8 0 0 WHITE $0 21 STAIRCASES 585 590 25 25 0 0 CABELL $0 22 PLUB. TOP O 630 890 10 10 0 0 BROOK $0 23 ELEC. PULL 640 760 10 10 0 0 GIBSON $0 24 ELEC. FIXTU 760 960 5 5 0 0 GENERAL $0 25 STAIR FILL 597 710 10 10 0 0 KALINE $0 26 INSULATION 790 800 2 2 0 0 WILSON $0 27 DRYWALL 800 870 10 10 0 0 KNOUS $0 28 CERAMIC TIL 810 850 20 20 0 0 MORRIS $0 29 PAINT INTER 810 860 10 10 0 0 BEREN $0 30 DUMMY 860 870 0 0 0 0 WILCOX $0 31 STAIN DOORS 870 920 5 5 0 0 LOPEZ $0 32 FINISH HARD 920 960 5 5 0 0 BAIR $0 33 METAL SIDIN 650 890 2 2 0 0 KRENCHIK $0 34 ACCESS LADD 950 960 1 1 0 0 LEACH $0 35 REGISTERS & 955 957 5 5 0 0 FREEHAN $0 36 BALANCE H.V 957 960 2 2 0 0 TRESH $0 37 TOILET FIXT 850 910 5 5 0 0 WERST $0 Press ENTER to continue, or Q to quit <CR> ACT FROM TO ACT EST REPORT % SUB NAME ACT POS _DESCRIPTION NODE NODE TIME TIME FINISH DUN COMMENT COST 38 TOILET PART 910 940 2 2 0 0 LOLICH $0 39 PAINT STAIR 710 960 3 3 0 0 BUNNING $0 40 CURBS & SID 650 960 5 5 0 0 MCCLAIN $0 41 FINAL CLEAN 960 970 2 2 0 0 NORTHRUP $0 42 DUMMY 600 620 0 0 0 0 STANLEY $0 43 ROOF HATCH 890 950 1 1 0 0 OYLER $0 44 DUMMY 587 590 10 10 0 0 CASH $0 45 METAL DECK 587 597 25 25 0 0 WOCKFUSS $0 46 DUMMY 810 955 0 0 0 0 GRUBB $0 47 DUMMY 595 597 5 5 0 0 COBB $0 48 TOILET ACC 940 960 2 2 0 0 GRENBERG $0 Press ENTER to continue <CR> è PC PROJECT MANAGEMENT 18 USER'S MANUAL INPUT_OPTION_8_-_CHECK_NODE_CONNECTIONS Project: P&L CONSTRUCTION PROJECT File: LLP.CPM Time Period Units: CALENDAR DAYS Activities: 48 Start Date: 10483 INPUT MODIFICATION MENU EXIT MODIFICATION - 0 CHANGE TITLE - 1 INPUT/ADD ACTIVITIES - 2 DELETE ACTIVITIES - 3 CHANGE ACTIVITY DATA - 4 CHANGE TIME PERIOD UNITS - 5 CHANGE START DATE - 6 INSPECT INPUT - 7 CHECK NODE CONNECTIONS - 8 SORT AND FILE INPUT - 9 FILE CHANGES -10 **** BE SURE TO FILE ANY CHANGES IF YOU WANT THEM **** Enter number of the modification desired _8_ **** QUIET - COMPUTER THINKING - CHECKING NODES **** **** START NODES O.K. **** **** END NODES O.K. **** Press ENTER to continue <CR> /* Checking node connections can also be accomplished using Option 5 of the Main Menu, "PERFORM CRITICAL PATH ANALYSIS". è PC PROJECT MANAGEMENT 19 USER'S MANUAL INPUT_OPTION_9_-_SORT_AND_FILE_INPUT Project: P&L CONSTRUCTION PROJECT File: LLP.CPM Time Period Units: CALENDAR DAYS Activities: 48 Start Date: 10483 INPUT MODIFICATION MENU EXIT MODIFICATION - 0 CHANGE TITLE - 1 INPUT/ADD ACTIVITES - 2 DELETE ACTIVITIES - 3 CHANGE ACTIVITY DATA - 4 CHANGE TIME PERIOD UNITS - 5 CHANGE START DATE - 6 INSPECT INPUT - 7 CHECK NODE CONNECTIONS - 8 SORT AND FILE INPUT - 9 FILE CHANGES -10 **** BE SURE TO FILE ANY CHANGES IN YOU WANT THEM **** Enter number of the modification desired 9 **** SORTING 48 ACTIVITIES ******** SORT COMPLETE **** **** WRITING FILE TO DISK **** **** FILE LLP.CPM UPDATED **** **** READING SORTED FILE **** 10 20 30 40 **** INPUT FILE READ **** Press ENTER to continue <CR> è PC PROJECT MANAGEMENT 20 USER'S MANUAL INPUT_OPTION_0_-_EXIT_MODIFICATION Project: P&L CONSTRUCTION PROJECT File: LLP.CPM Time Period Units: CALENDAR DAYS Activities: 48 Start Date: 10483 INPUT MODIFICATION MENU EXIT MODIFICATION - 0 CHANGE TITLE - 1 INPUT/ADD ACTIVITIES - 2 DELETE ACTIVITIES - 3 CHANGE ACTIVITY DATA - 4 CHANGE TIME PERIOD UNITS - 5 CHANGE START DATE - 6 INSPECT INPUT - 7 CHECK NODE CONNECTIONS - 8 SORT AND FILE INPUT - 9 FILE CHANGES -10 **** BE SURE TO FILE ANY CHANGES IF YOU WANT THEM **** Enter number of the modification desired _0_ Last changes were not filed - Are you sure (Y/N) ? _N_ /* Before exiting the Modification Menu and returning to the Main Menu, any changes made must be filed. If it is desired, the changes can be stored under a separate file name. INPUT_OPTION_10_-_FILE_CHANGES Project: P&L CONSTRUCTION PROJECT File: LLP.CPM Time Period Units: CALENDAR Fa2S Activities: 48 Start Date: 10483 INPUT MODIFICATION MENU EXIT MODIFICATION - 0 CHANGE TITLE - 1 INPUT/ADD ACTIVITES - 2 DELETE ACTIVITIES - 3 CHANGE ACTIVITY DATA - 4 CHANGE TIME PERIOD UNITS - 5 CHANGE START DATE - 6 INSPECT INPUT - 7 CHECK NODE CONNECTIONS - 8 SORT AND FILE INPUT - 9 FILE CHANGES -10 Enter number of the modification desired 10 Use LLP.CPM as filename (Y/N) ? _Y_ **** FILE LLP.CPM UPDATED **** /* If "N", System asks "Enter new filename". è PC PROJECT MANAGEMENT 21 USER'S MANUAL Project: P&L CONSTRUCTION PROJECT File: LLP.CPM Time Period Units: CALENDAR DAYS Activities: 48 Start Date: 10483 INPUT MODIFICATION MENU EXIT MODIFICATION - 0 CHANGE TITLE - 1 INPUT/ADD ACTIVITIES - 2 DELETE ACTIVITIES - 3 CHANGE ACTIVITY DATA - 4 CHANGE TIME PERIOD UNITS - 5 CHANGE START DATE - 6 INSPECT INPUT - 7 CHECK NODE CONNECTIONS - 8 SORT AND FILE INPUT - 9 FILE CHANGES -10 Enter number of the modification desired _0_ /* System returns to Main Menu. è PC PROJECT MANAGEMENT 22 USER'S MANUAL OPTION_4_-_CREATE/CHANGE_HOLIDAYS MENU OF PCPM PROGRAMS EXIT PCPM SYSTEM - 0 INFORMATION - 1 ENTER/CHANGE SUBCONTRACTOR/COMMENT FILE - 2 ENTER/CHANGE INPUT FILE - 3 ENTER/CHANGE HOLIDAYS - 4 PERFORM CRITICAL PATH ANALYSIS - 5 PERFORM CASH FLOW ANALYSIS - 6 PRODUCE BAR CHARTS - 7 SORT OUTPUT - 8 EXTRACT OUTPUT BY SUBCONTRACTOR - 9 CHECK NODE NUMBERS - 10 GET PRECEDENCE OR SUCCEEDENCE DISPLAY - 11 CONVERT WORKING DAYS TO PROJECT DAYS - 12 GENERATE CURRENT COST REPORT - 13 CHANGE ALL NODE NUMBERS - 14 CONSOLIDATE UPDATE FILES TO INPUT FILES - 15 CHOOSE THE ACTION BY ENTERING THE CORRECT INTEGER _4_ **** THIS MODULE CREATES AND MANAGES HOLIDAY [.HOL] FILES **** Enter the name of the base data file ? LLP Enter holidays in MM,DD,YY format (0,0,0 if end) ? 2,21,83 Enter holidays in MM,DD,YY format (0,0,0 if end) ? 5,30,83 Enter holidays in MM,DD,YY format (0,0,0 if end) ? 7,3,83 Enter holidays in MM,DD,YY format (0,0,0 if end) ? 9,5,83 Enter holidays in MM,DD,YY format (0,0,0 if end) ? 11,11,83 Enter holidays in MM,DD,YY format (0,0,0 if end) ? 11,24,83 Enter holidays in MM,DD,YY format (0,0,0 if end) ? 0,0,0 **** LIST OF HOLIDAYS FOR THE BASE DATA FILE LLP **** 1 February 21 1983 2 May 30 1983 3 July 3 1983 4 September 5 1983 5 November 11 1983 6 November 24 1983 /* The holiday file can also be used to store any date on which no work was done--such as rain days, or strikes. Just enter the days as if they were holidays. Do you want to change, add, delete or quit (C/A/D/Q) _C_ Enter number of holiday to change _3_ Enter new date in MM,DD,YY format _7,4,83_ è PC PROJECT MANAGEMENT 23 USER'S MANUAL **** LIST OF HOLIDAYS FOR THE BASE DATA FILE LLP **** 1 February 21 1983 2 May 30 1983 3 July 4 1983 4 September 5 1983 5 November 11 1983 6 November 24 1983 Do you want to change, add, delete or quit (C/A/D/Q) _D_ ENTER NUMBER OF HOLIDAY TO DELETE 6 **** LIST OF HOLIDAYS FOR THE BASE DATA FILE LLP **** 1 February 21 1983 2 May 30 1983 3 July 4 1983 4 September 5 1983 5 November 11 1983 Do you want to change, add, delete or quit (C/A/D/Q) _Q_ File changes or Quit (F/Q) ? F **** FILENAME IS LLP.HOL **** /* The file is stored under BASEFILE.HOL and the system returns to Main Menu. è PC PROJECT MANAGEMENT 24 USER'S MANUAL OPTION_5_-_PERFORM_CRITICAL_PATH_ANALYSIS MENU OF PCPM PROGRAMS EXIT PCPM SYSTEM - 0 INFORMATION - 1 ENTER/CHANGE SUBCONTRACTOR/COMMENT FILE - 2 ENTER/CHANGE INPUT FILE - 3 ENTER/CHANGE HOLIDAYS - 4 PERFORM CRITICAL PATH ANALYSIS - 5 PERFORM CASH FLOW ANALYSIS - 6 PRODUCE BAR CHARTS - 7 SORT OUTPUT - 8 EXTRACT OUTPUT BY SUBCONTRACTOR - 9 CHECK NODE NUMBERS - 10 GET PRECEDENCE OR SUCCEEDENCE DISPLAY - 11 CONVERT WORKING DAYS TO PROJECT DAYS - 12 GENERATE CURRENT COST REPORT - 13 CHANGE ALL NODE NUMBERS - 14 CONSOLIDATE UPDATE FILES TO INPUT FILES - 15 CHOOSE THE ACTION BY ENTERING THE CORRECT INTEGER _5_ Enter the name of the input file [.CPM] ? _LLP_ 10 20 30 40 **** INPUT FILE READ **** **** BYPASSING SORT ROUTINE **** The Output Filename is LLP.OUT O.K. (Y/N) ? Y Want to adjust for reported finish times (Y/N) ? Y /* A "N" ignores the report finish dates entirely. **** PROJECT LENGTH IS 140 WORKING DAYS **** **** THIS WILL TAKE 140 SECONDS IN REGULAR BASIC **** **** END DATE IS MAY2483 **** **** READING SUB CONTRACTORS **** **** OUTPUTTING ANALYSIS AND SORT FILE **** Want to create an updated schedule (Y/N) _Y_ **** CAUTION: YOU MUST CONSOLIDATE UPDATE FILES BEFORE CALLING NEW OPTIONS **** **** FINISHED CPM - WRITING CRITICAL PATH LIST TO FILE **** /* An update file called LLP.UPD has been created. /* The Critical Path Analysis is complete. System now returns to Main Menu. è PC PROJECT MANAGEMENT 25 USER'S MANUAL OPTION_6_-_PERFORM_CASH_FLOW_ANALYSIS MENU OF PCPM PROGRAMS EXIT PCPM SYSTEM - 0 INFORMATION - 1 ENTER/CHANGE SUBCONTRACTOR/COMMENT FILE - 2 ENTER/CHANGE INPUT FILE - 3 ENTER/CHANGE HOLIDAYS - 4 PERFORM CRITICAL PATH ANALYSIS - 5 PERFORM CASH FLOW ANALYSIS - 6 PRODUCE BAR CHARTS - 7 SORT OUTPUT - 8 EXTRACT OUTPUT BY SUBCONTRACTOR - 9 CHECK NODE NUMBERS - 10 GET PRECEDENCE OR SUCCEEDENCE DISPLAY - 11 CONVERT WORKING DAYS TO PROJECT DAYS - 12 GENERATE CURRENT COST REPORT - 13 CHANGE ALL NODE NUMBERS - 14 CONSOLIDATE UPDATE FILES TO INPUT FILES - 15 CHOOSE THE ACTION BY ENTERING THE CORRECT INTEGER _6_ /* CFA calculates the monthly cash outlays for each activity throughout the project based on the schedule as calculated by Option 5. Costs can be calculated based on early or late start dates. Activities which have not yet incurred costs can be excluded. Enter the name of the input file [.CPM] ? _LLP_ 10 20 30 40 **** INPUT FILE READ **** Want Early or Late Projection (E/L) ? _E_ 10 20 30 40 **** LGS FILE READ **** **** NOW FIGURING DAYS - WILL TAKE 35 SECONDS IN REGULAR BASIC **** **** DAYS FIGURED - DISTRIBUTING COSTS AMONG MONTHS **** Name of output file is LLP.CFA O.K. (Y/N) ? Y Want to suppress zero-cost activities (Y/N) ?_Y_ **** THINKING FINISHING **** **** LLP.CFA CREATED **** /* When the calculation is complete, the system returns to Menu. The sample Cash Flow Analysis, contained in output file LLP.CFA, is shown in the appendix. è PC PROJECT MANAGEMENT 26 USER'S MANUAL OPTION_7_-_PRODUCE_BAR_CHARTS MENU OF PCPM PROGRAMS EXIT PCPM SYSTEM - 0 INFORMATION - 1 ENTER/CHANGE SUBCONTRACTOR/COMMENT FILE - 2 ENTER/CHANGE INPUT FILE - 3 ENTER/CHANGE HOLIDAYS - 4 PERFORM CRITICAL PATH ANALYSIS - 5 PERFORM CASH FLOW ANALYSIS - 6 PRODUCE BAR CHARTS - 7 SORT OUTPUT - 8 EXTRACT OUTPUT BY SUBCONTRACTOR - 9 CHECK NODE NUMBERS - 10 GET PRECEDENCE OR SUCCEEDENCE DISPLAY - 11 CONVERT WORKING DAYS TO PROJECT DAYS - 12 GENERATE CURRENT COST REPORT - 13 CHANGE ALL NODE NUMBERS - 14 CONSOLIDATE UPDATE FILES TO INPUT FILES - 15 CHOOSE THE ACTION BY ENTERING THE CORRECT INTEGER 7 Enter the name of the input file [.CPM] ? LLP **** INPUT FILE READ **** 10 20 30 40 **** LGS FILE READ **** **** CALCULATING DAYS **** Output File will be LLP.BAR O.K. (Y/N) ? Y Enter width for the chart. Enter defaults to 90 : <CR> /* The width for the barchart depends on the printer used and the number of days in the schedule. The width is divided into the schedule duration. Example: Project duration is 160 days. Entering a "90" will produce a barchart with activities represented in 1.78 day segments of time. This same schedule duration could produce a barchart represented by 2_day segments of time, if 80 is entered instead. Any number up to 95 is acceptable for barchart width. Want whole project or Portion (W/P) _P_ /* For an example of a bar chart portion, see below. Will several portions be placed together (Y/N/HELP) _HELP_ è PC PROJECT MANAGEMENT 27 USER'S MANUAL If you want to put several portions together, reply "Y". PCPM will space activities within each portion so the activities which extend from one portion to another will be in alignment when the barcharts are placed side by side. Will several portions be placed together (Y/N/Help) _Y_ Enter beginning date in MMDDYY format 010483 /* The date entered must be after the start of the project, before the end of the project, and a "real" date (for instance, if you are using working days, the date cannot be a holiday or weekend). Enter ending date (MMDDYY) or length in days 140 **** EACH COLUMN WILL REPRESENT 1.56 CALENDAR DAYS **** *** FORMING BAR CHART *** Want another Bar Chart from the same run (N/Y) _N_ è PC PROJECT MANAGEMENT 28 USER'S MANUAL OPTION_8_-_SORT_OUTPUT MENU OF PCPM PROGRAMS EXIT PCPM SYSTEM - 0 INFORMATION - 1 ENTER/CHANGE SUBCONTRACTOR/COMMENT FILE - 2 ENTER/CHANGE INPUT FILE - 3 ENTER/CHANGE HOLIDAYS - 4 PERFORM CRITICAL PATH ANALYSIS - 5 PERFORM CASH FLOW ANALYSIS - 6 PRODUCE BAR CHARTS - 7 SORT OUTPUT - 8 EXTRACT OUTPUT BY SUBCONTRACTOR - 9 CHECK NODE NUMBERS - 10 GET PRECEDENCE OR SUCCEEDENCE DISPLAY - 11 CONVERT WORKING DAYS TO PROJECT DAYS - 12 GENERATE CURRENT COST REPORT - 13 CHANGE ALL NODE NUMBERS - 14 CONSOLIDATE UPDATE FILES TO INPUT FILES - 15 CHOOSE THE ACTION BY ENTERING THE CORRECT INTEGER _8_ /* Output can be requested with data arranged in a variety of sorts. The choices are listed in the sort menu. Enter the name of the input file [.CPM] _LLP_ 10 20 30 40 **** INPUT FILE READ **** CHOICE OF SORTS NO SORT (RETURN TO MENU) - 0 FROM NODES - 1 TO NODES - 2 ESTIMATED DURATIONS - 3 ACTUAL DURATIONS - 4 EARLY START DATES - 5 LATE START DATES - 6 EARLY FINISH DATES - 7 LATE FINISH DATES - 8 FLOAT (CRITICAL PATH) - 9 SUBCONTRACTOR CODE/NAME - 10 Enter the number of your sort choice ? _5_ **** SORTING 48 ACTIVITIES - TAKES 16 SECONDS IN REGULAR BASIC **** **** FINISHED SORT - FIGURING DAYS - TAKES 35 SECONDS **** **** DAYS FIGURED - READING SUBCONTRACTORS **** **** FILE LLP.SBC READ - 48 SUBCONTRACTORS READ **** Output Filename is LLP.SRT O.K. (Y/N) ? Y /* In the example above, the activities will be sorted in order of early start dates. è PC PROJECT MANAGEMENT 29 USER'S MANUAL /* The subcontractor name sort option groups all subs with the same name together on the printout in code, not alphabetical order. If you wish each subcontractor to be listed on a separate printout, use Option 9 of the Main Menu, "EXTRACT OUTPUT BY SUBCONTRACTOR." CHOICE OF SORTS NO SORT (RETURN TO MENU) - 0 FROM NODES - 1 TO NODES - 2 ESTIMATED DURATIONS - 3 ACTUAL DURATIONS - 4 EARLY START DATES - 5 LATE START DATES - 6 EARLY FINISH DATES - 7 LATE FINISH DATES - 8 FLOAT (CRITICAL PATH) - 9 SUBCONTRACTOR CODE/NAME - 10 Enter the number of your sort choice ? 0 è PC PROJECT MANAGEMENT 30 USER'S MANUAL OPTION_9_-_EXTRACT_OUTPUT_BY_SUBCONTRACTOR MENU OF PCPM PROGRAMS EXIT PCPM SYSTEM - 0 INFORMATION - 1 ENTER/CHANGE SUBCONTRACTOR/COMMENT FILE - 2 ENTER/CHANGE INPUT FILE - 3 ENTER/CHANGE HOLIDAYS - 4 PERFORM CRITICAL PATH ANALYSIS - 5 PERFORM CASH FLOW ANALYSIS - 6 PRODUCE BAR CHARTS - 7 SORT OUTPUT - 8 EXTRACT OUTPUT BY SUBCONTRACTOR - 9 CHECK NODE NUMBERS - 10 GET PRECEDENCE OR SUCCEEDENCE DISPLAY - 11 CONVERT WORKING DAYS TO PROJECT DAYS - 12 GENERATE CURRENT COST REPORT - 13 CHANGE ALL NODE NUMBERS - 14 CONSOLIDATE UPDATE FILES TO INPUT FILES - 15 CHOOSE THE ACTION BY ENTERING THE CORRECT INTEGER _9_ PROGRAM TO EXTRACT SPECIFIC SUBCONTRACTOR PCPM OUTPUT Enter the name of the input file ? _LLP_ **** INPUT FILE READ **** Enter subcontractor code (0 to exit) ? 10 Output File is LLP.KNO, O.K. (Y/N) ? Y /* The data for each subcontractor selected appears in an output file named "filename.subname". (LLP.KNO in this example.) Each file contains only activities which are related to that contractor. /* The system returns to Main Menu. è PC PROJECT MANAGEMENT 31 USER'S MANUAL OPTION_10_-_CHECK_NODE_NUMBERS MENU OF PCPM PROGRAMS EXIT PCPM SYSTEM - 0 INFORMATION - 1 ENTER/CHANGE SUBCONTRACTOR/COMMENT FILE - 2 ENTER/CHANGE INPUT FILE - 3 ENTER/CHANGE HOLIDAYS - 4 PERFORM CRITICAL PATH ANALYSIS - 5 PERFORM CASH FLOW ANALYSIS - 6 PRODUCE BAR CHARTS - 7 SORT OUTPUT - 8 EXTRACT OUTPUT BY SUBCONTRACTOR - 9 CHECK NODE NUMBERS - 10 GET PRECEDENCE OR SUCCEEDENCE DISPLAY - 11 CONVERT WORKING DAYS TO PROJECT DAYS - 12 GENERATE CURRENT COST REPORT - 13 CHANGE ALL NODE NUMBERS - 14 CONSOLIDATE UPDATE FILES TO INPUT FILES - 15 CHOOSE THE ACTION BY ENTERING THE CORRECT INTEGER _10_ **** THIS MODULE PRINTS THE NODE NUMBERS USED IN A PROJECT **** /* This option is useful to avoid duplication of node numbers. Enter the name of the input file [.CPM] ? _LLP_ **** INPUT FILE READ **** **** SORTING NODES **** **** THE FOLLOWING NODE NUMBERS ARE USED IN: LLP.CPM **** 500 510 520 530 550 560 570 580 585 587 590 597 600 620 625 630 640 650 710 760 790 800 810 850 860 870 910 920 940 950 955 957 960 970 **** CREATING FILE OF NODE NUMBERS **** **** LLP.NDS CREATED - USE OPTION 14 TO GLOBALLY CHANGE NODES **** **** CREATING FILE OF NODE NUMBERS - LLP.NDS **** **** FILE: LLP.NDS CREATED - USE OPTION 14 TO GLOBALLY CHANGE NODES **** Press ENTER to continue <CR> è PC PROJECT MANAGEMENT 32 USER'S MANUAL OPTION_11_-_GET_PRECEDENCE_OR_SUCCEEDENCE_DISPLAY MENU OF PCPM PROGRAMS EXIT PCPM SYSTEM - 0 INFORMATION - 1 ENTER/CHANGE SUBCONTRACTOR/COMMENT FILE - 2 ENTER/CHANGE INPUT FILE - 3 ENTER/CHANGE HOLIDAYS - 4 PERFORM CRITICAL PATH ANALYSIS - 5 PERFORM CASH FLOW ANALYSIS - 6 PRODUCE BAR CHARTS - 7 SORT OUTPUT - 8 EXTRACT OUTPUT BY SUBCONTRACTOR - 9 CHECK NODE NUMBERS - 10 GET PRECEDENCE OR SUCCEEDENCE DISPLAY - 11 CONVERT WORKING DAYS TO PROJECT DAYS - 12 GENERATE CURRENT COST REPORT - 13 CHANGE ALL NODE NUMBERS - 14 CONSOLIDATE UPDATE FILES TO INPUT FILES - 15 CHOOSE THE ACTION BY ENTERING THE CORRECT INTEGER _11_ /* This option is used for diagnostic purposes to determine the cause of errors. Enter the name of the input file [.CPM] ? _LLP_ 10 20 30 40 **** INPUT FILE READ **** Enter Predecessor or Successor (P/S) P **** SORTING 48 ACTIVITIES **** FINISHED SORTING **** **** THE FOLLOWING INDICATES HOW MANY PRECEEDOR S EXIST FOR EACH ACTIVITY **** 0 1 1 1 1 1 1 1 1 1 1 1 1 2 1 2 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 4 1 1 1 1 1 1 2 1 1 1 1 2 1 7 /* These numbers may be ignored. Each number stands for the number of preceedors (or succeedors) each activity has. For the actual preceedors, refer to the output file "BASENAME.PRE". **** PRECEEDOR DISPLAY CREATED AND EXISTS IN LLP.PRE **** Press ENTER to continue <CR> /* System returns to Main Menu è PC PROJECT MANAGEMENT 33 USER'S MANUAL OPTION_12_-_CONVERT_WORKING_DAYS_TO_PROJECT_DAYS MENU OF PCPM PROGRAMS EXIT PCPM SYSTEM - 0 INFORMATION - 1 ENTER/CHANGE SUBCONTRACTOR/COMMENT FILE - 2 ENTER/CHANGE INPUT FILE - 3 ENTER/CHANGE HOLIDAYS - 4 PERFORM CRITICAL PATH ANALYSIS - 5 PERFORM CASH FLOW ANALYSIS - 6 PRODUCE BAR CHARTS - 7 SORT OUTPUT - 8 EXTRACT OUTPUT BY SUBCONTRACTOR - 9 CHECK NODE NUMBERS - 10 GET PRECEDENCE OR SUCCEEDENCE DISPLAY - 11 CONVERT WORKING DAYS TO PROJECT DAYS - 12 GENERATE CURRENT COST REPORT - 13 CHANGE ALL NODE NUMBERS - 14 CONSOLIDATE UPDATE FILES TO INPUT FILES - 15 CHOOSE THE ACTION BY ENTERING THE CORRECT INTEGER _12_ /* This option creates a calendar of the project's life. The start date becomes "Day 1" and each succeeding day is assigned a succeeding number. The user can request the Project Day for any individual day, or he can request a printout of the calendar for the entire project. Enter the name of the input file [.CPM] ? _LLP_ **** INPUT FILE READ **** Enter project length (days) _140_ **** READING HOLIDAY FILE: LLP.HOL **** **** CALCULATING DAYS - TAKES 60 SECONDS **** Want a Particular day, Whole printout, or End (P/W/E) _P_ Enter the project day number _31_ DAY 31 IS FEB0483 Want a Particular day, Whole printout, or End (P/W/E) _W_ **** LLP.DAY HAS BEEN CREATED **** Press ENTER to continue <CR> /* System returns to Main Menu. è PC PROJECT MANAGEMENT 34 USER'S MANUAL OPTION_13_-_GENERATE_CURRENT_COST_REPORT MENU OF PCPM PROGRAMS EXIT PCPM SYSTEM - 0 INFORMATION - 1 ENTER/CHANGE SUBCONTRACTOR/COMMENT FILE - 2 ENTER/CHANGE INPUT FILE - 3 ENTER/CHANGE HOLIDAYS - 4 PERFORM CRITICAL PATH ANALYSIS - 5 PERFORM CASH FLOW ANALYSIS - 6 PRODUCE BAR CHARTS - 7 SORT OUTPUT - 8 EXTRACT OUTPUT BY SUBCONTRACTOR - 9 CHECK NODE NUMBERS - 10 GET PRECEDENCE OR SUCCEEDENCE DISPLAY - 11 CONVERT WORKING DAYS TO PROJECT DAYS - 12 GENERATE CURRENT COST REPORT - 13 CHANGE ALL NODE NUMBERS - 14 CONSOLIDATE UPDATE FILES TO INPUT FILES - 15 CHOOSE THE ACTION BY ENTERING THE CORRECT INTEGER _13_ /* This option generates a report of costs expended to date based on percentage of completion of each activity. The output shows total monies spent per activity. An example of the output (contained in BASEFILE.CST) is shown in the appendix. **** PROGRESS COST REPORT **** Enter the name of the input file [.CPM] _LLP_ 10 20 30 40 **** INPUT FILE READ **** **** FILE LLP.SBC READ - 48 SUBCONTRACTORS READ **** Want to suppress Zero-cost activities (Y/N) _Y_ /* Activities for which no costs have been incurred can be excluded from the output, if desired. TOTAL ESTIMATE = 0 AMOUNT EXPENDED = 0 **** LLP.CST HAS BEEN CREATED **** Press ENTER to continue <CR> /* System returns to Main Menu. è PC PROJECT MANAGEMENT 35 USER'S MANUAL OPTION_14_-_CHANGE_ALL_NODE_NUMBERS MENU OF PCPM PROGRAMS EXIT PCPM SYSTEM - 0 INFORMATION - 1 ENTER/CHANGE SUBCONTRACTOR/COMMENT FILE - 2 ENTER/CHANGE INPUT FILE - 3 ENTER/CHANGE HOLIDAYS - 4 PERFORM CRITICAL PATH ANALYSIS - 5 PERFORM CASH FLOW ANALYSIS - 6 PRODUCE BAR CHARTS - 7 SORT OUTPUT - 8 EXTRACT OUTPUT BY SUBCONTRACTOR - 9 CHECK NODE NUMBERS - 10 GET PRECEDENCE OR SUCCEEDENCE DISPLAY - 11 CONVERT WORKING DAYS TO PROJECT DAYS - 12 GENERATE CURRENT COST REPORT - 13 CHANGE ALL NODE NUMBERS - 14 CONSOLIDATE UPDATE FILES TO INPUT FILES - 15 CHOOSE THE ACTION BY ENTERING THE CORRECT INTEGER _14_ /* Option 14 automatically changes node numbers within a file. This is useful when project expansion requires that new activities be added between existing activities where there is no node space available. Option 14 can change the existing nodes in two ways: 1) By multiplying all the nodes by the same integer factor 2) An integer number can be selected to be added to all nodes Either or both methods may be used. Enter the name of the input file [.CPM] ? _LLP_ 20 40 **** INPUT FILE READ **** **** THIS MODULE ALLOWS YOU TO CHANGE NODES EITHER MATHEMATICALLY OR BY USING A [.NDS] FILE SET UP BY OPTION 10 OF THE MAIN MENU **** Change Mathematically, by [.NDS] File, or Quit (M/F/Q) ? M Enter amount to multiply to all nodes _20_ **** MAXIMUM MULTIPLE IS 1. TRY AGAIN (ENTER 1 FOR NO CHANGE) **** /* The maximum multiple will vary for each project. Enter amount to multiply to all nodes _1_ Enter amount to add to all nodes _0_ **** FILE LLP.CPM UPDATED **** Press ENTER to continue <CR> è PC PROJECT MANAGEMENT 36 USER'S MANUAL OPTION_15_-_CONSOLIDATENUPDATEMFILE_TO_INPUT_FILE MENU OF PCPM PROGRAMS EXIT PCPM SYSTEM - 0 INFORMATION - 1 ENTER/CHANGE SUBCONTRACTOR/COMMENT FILE - 2 ENTER/CHANGE INPUT FILE - 3 ENTER/CHANGE HOLIDAYS - 4 PERFORM CRITICAL PATH ANALYSIS - 5 PERFORM CASH FLOW ANALYSIS - 6 PRODUCE BAR CHARTS - 7 SORT OUTPUT - 8 EXTRACT OUTPUT BY SUBCONTRACTOR - 9 CHECK NODE NUMBERS - 10 GET PRECEDENCE OR SUCCEEDENCE DISPLAY - 11 CONVERT WORKING DAYS TO PROJECT DAYS - 12 GENERATE CURRENT COST REPORT - 13 CHANGE ALL NODE NUMBERS - 14 CONSOLIDATE UPDATE FILES TO INPUT FILES - 15 CHOOSE THE ACTION BY ENTERING THE CORRECT INTEGER _15_ Enter the name of the input file [.CPM] ? LLP 10 20 30 40 **** INPUT FILE READ **** File LLP updated - O.K. to write to disk (Y/N) ? Y 10 20 30 40 **** FILE LLP.CPM UPDATED **** /* the system automatically returns to the main menu. è PC PROJECT MANAGEMENT 37 USER'S MANUAL OPTION_0_-_EXIT_PCPM_SYSTEM MENU OF PCPM PROGRAMS EXIT PCPM SYSTEM - 0 INFORMATION - 1 ENTER/CHANGE SUBCONTRACTOR/COMMENT FILE - 2 ENTER/CHANGE INPUT FILE - 3 ENTER/CHANGE HOLIDAYS - 4 PERFORM CRITICAL PATH ANALYSIS - 5 PERFORM CASH FLOW ANALYSIS - 6 PRODUCE BAR CHARTS - 7 SORT OUTPUT - 8 EXTRACT OUTPUT BY SUBCONTRACTOR - 9 CHECK NODE NUMBERS - 10 GET PRECEDENCE OR SUCCEEDENCE DISPLAY - 11 CONVERT WORKING DAYS TO PROJECT DAYS - 12 GENERATE CURRENT COST REPORT - 13 CHANGE ALL NODE NUMBERS - 14 CONSOLIDATE UPDATE FILES TO INPUT FILES - 15 CHOOSE THE ACTION BY ENTERING THE CORRECT INTEGER _0_ EXITING PCPM SYSTEM - GOODBYE FOR NOW è PC PROJECT MANAGEMENT 38 USER'S MANUAL III. IN_CASE_OF_SYSTEM_ERRORS As many error traps as possible have been included to insure efficient usage. However, PCPM does not check every item each time in order to keep processing time at a minimum. If the syStem appears to be "hung up", use the CTRL BREAK keys. Enter the system again and check for unconnected nodes, or illegal date usage. The most common error is made by editing the data files outside the PCPM system and leaving out commas or putting in extra data. The simplest solution is to perform editing within the PCPM system. è PC PROJECT MANAGEMENT 39 USER'S MANUAL IV. OUTPUT After exiting the PCPM system, output can be obtained by following the directions for your printer. A. Primary_Output Primary output is a list of all activities including their estimated duration, actual duration (if completed), early and late start times, early and late finish times, float, actual reported finish date, and subcontractor name (or any comment) associated with the activity. There is also a complete listing of all critical path activities following the path(s) from start to finish. Primary output can be arranged in a variety of sorts by utilizing Option 8. B. Cash_Flow_Analysis_Output This analysis projects monies to be expended on each activity during each month of the project. C. Bar_Chart_Output PCPM outputs a Gantt type bar chart showing the critical path, float and activity duration using early start times for each activity. D. Current_Cost_Report This report shows total costs expended to date for each activity based on percentage of project completion. E. Preceeder_or_Succeeder_Display This report shows the immediate interrelationships between activities - which activity immediately preceeds or succeeds any other activity as described by its from and to nodes. è PC PROJECT MANAGEMENT 40 USER'S MANUAL V. APPENDIX A. SAMPLE INPUT FORM ----------------------------------------------------------- FROM TO EST REPORT % SUBCONTRACTOR ACT DESCRIPTION NODE NODE TIME FINISH DUN CODE (NAME) COST ----------------------------------------------------------- ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ ___________________________________________________________